---
title: "Weekly Schedule"
description: "Your weekly schedule defines the recurring hours when you're available for bookings."
url: https://help.salescal.ai/en/articles/4-weekly-schedule
collection: "Availability"
updated: 2026-10-19
language: en
---

# Weekly Schedule

Your weekly schedule defines the recurring hours when you're available for bookings.

## Setting Your Weekly Schedule

1.  Navigate to **Availability** in the sidebar
    
2.  You'll see a weekly view with all seven days
    
3.  For each day, configure your available hours
    

## Configuring Daily Availability

### Enabling a Day

Click the toggle or checkbox next to a day to enable it for bookings.

### Setting Hours

For each enabled day:

1.  Set the **Start Time** - when you begin taking calls
    
2.  Set the **End Time** - when you stop taking calls
    

**Example:**

-   Monday: 9:00 AM - 5:00 PM
    
-   Tuesday: 9:00 AM - 5:00 PM
    
-   Wednesday: 9:00 AM - 12:00 PM (half day)
    
-   Thursday: 9:00 AM - 5:00 PM
    
-   Friday: 9:00 AM - 3:00 PM
    
-   Saturday: Disabled
    
-   Sunday: Disabled
    

### Multiple Time Blocks

Add multiple time blocks per day for split schedules:

1.  Click **Add Time Block** on a day
    
2.  Set the start and end times
    
3.  Add more blocks as needed
    

**Example - Split Day:**

-   Morning: 9:00 AM - 12:00 PM
    
-   Afternoon: 2:00 PM - 5:00 PM (Leaves 12-2 PM blocked for lunch)
    

## Time Zones

Your availability is set in your profile timezone:

1.  Go to **Settings**
    
2.  Find **Timezone** setting
    
3.  Select your timezone
    
4.  All availability times are interpreted in this timezone
    

**Important:** Prospects see available times converted to their own timezone, but your schedule is always based on your timezone.

## How Availability Affects Bookings

Your weekly schedule determines:

-   Which days show available slots
    
-   What time range slots appear in
    
-   Combined with event duration to create bookable slots
    

**Example:**

-   Availability: 9:00 AM - 5:00 PM
    
-   Event duration: 30 minutes
    
-   Slot increment: 30 minutes
    
-   Available slots: 9:00, 9:30, 10:00... 4:30 (last slot allows 30 min before 5 PM)
    

## Calendar Integration Impact

When Google Calendar is connected:

-   Your availability is checked against calendar events
    
-   Existing meetings block those time slots
    
-   Only truly free times are shown to prospects
    

**Example:**

-   Availability: 9:00 AM - 5:00 PM
    
-   Calendar has meeting 10:00 - 11:00 AM
    
-   Prospects see: 9:00, 9:30, 11:00, 11:30... (10:00 and 10:30 blocked)
    

## Buffer Time

Add buffer time before/after meetings:

<table data-id="5f581ced-fa6c-43ad-8a61-0f2311b58593" style="min-width: 50px;"><colgroup><col style="min-width: 25px;"><col style="min-width: 25px;"></colgroup><tbody><tr><td colspan="1" rowspan="1"><p data-id="a94c09c7-f355-4636-9e59-97507f4a201b">Buffer Type</p></td><td colspan="1" rowspan="1"><p data-id="1b46b1e8-11cd-4da8-ae06-dc1c71eb6a24">Description</p></td></tr><tr><td colspan="1" rowspan="1"><p data-id="3a40f85b-fea1-42b0-b31b-27718f21bc55"><strong>Before</strong></p></td><td colspan="1" rowspan="1"><p data-id="921b54b2-40e1-4eac-8aa8-ed4d303e3ef6">Time blocked before each meeting</p></td></tr><tr><td colspan="1" rowspan="1"><p data-id="d84b3830-035b-416d-bce5-1706ec7cd54e"><strong>After</strong></p></td><td colspan="1" rowspan="1"><p data-id="727dfbdb-6e7f-4ceb-9c96-6bc9818c3e41">Time blocked after each meeting</p></td></tr></tbody></table>

**Example with 15-minute buffers:**

-   Meeting booked: 10:00 - 10:30 AM
    
-   Blocked: 9:45 - 10:45 AM (includes buffers)
    
-   Next available: 10:45 AM onwards
    

Configure buffers in your event settings.

## Copying Schedules

To quickly set the same hours across multiple days:

1.  Configure one day fully
    
2.  Click **Copy to Other Days** (if available)
    
3.  Select which days to apply the same schedule
    
4.  Save changes
    

## Best Practices

### Consistent Hours

-   Keep similar hours across weekdays
    
-   Makes it easier for prospects to find times
    
-   Reduces confusion
    

### Account for Meeting Prep

-   Don't pack availability wall-to-wall
    
-   Leave time between meetings for notes and prep
    
-   Use buffer settings or limit available hours
    

### Respect Your Energy

-   Schedule important calls during peak energy times
    
-   Save lower-energy tasks for end of day
    
-   Block focus time for deep work
    

### Time Zone Awareness

-   If serving international clients, consider extending hours
    
-   Or create separate events for different time zones
    
-   Morning availability covers Europe; afternoon covers US
    

## Common Patterns

### Standard Business Hours (US)

-   Monday-Friday: 9:00 AM - 5:00 PM
    
-   Saturday-Sunday: Disabled
    

### Extended Hours

-   Monday-Friday: 8:00 AM - 6:00 PM
    
-   Saturday: 10:00 AM - 2:00 PM
    
-   Sunday: Disabled
    

### Limited Availability

-   Monday, Wednesday, Friday: 10:00 AM - 2:00 PM
    
-   Tuesday, Thursday: Disabled (focus days)
    
-   Weekend: Disabled
    

### Split Schedule

-   Monday-Friday:
    
    -   Morning: 9:00 AM - 12:00 PM
        
    -   Afternoon: 2:00 PM - 5:00 PM
        

## Troubleshooting

### No Slots Showing for a Day

-   Verify the day is enabled (toggled on)
    
-   Check that start time is before end time
    
-   Ensure the time range is long enough for your event duration
    

### Fewer Slots Than Expected

-   Check for calendar conflicts
    
-   Verify buffer settings aren't too large
    
-   Review minimum booking notice (may block near-term slots)
    

### Prospects Can't Find Times

-   Expand your availability hours
    
-   Add more days
    
-   Increase the booking window (max advance days)
    

## Related Guides

-   [Date Overrides](https://help.salescal.ai/en/articles/69679bc06089cd6ba2c8c148.md) - Exceptions for specific dates
    
-   [Creating Events](https://help.salescal.ai/en/articles/6971f29738cb61cc9900fca7.md) - Event-specific settings
    
-   [Google Calendar](https://help.salescal.ai/en/articles/6971f8b42949c1afc3363da8.md) - Calendar sync for conflict detection